Guidelines for Editors on the Use of Generative Artificial Intelligence (AI)
CHAIN: Journal of Computer Technology, Computer Engineering, and Informatics recognizes that generative artificial intelligence (AI) tools may assist editors in certain administrative and editorial tasks. However, the use of AI must always be consistent with editorial integrity, confidentiality, fairness, transparency, and the protection of unpublished manuscripts and author information.
Editors remain fully responsible for all editorial decisions and must not delegate their professional judgment or decision-making responsibilities to generative AI systems.
Confidentiality: Editors must not upload or disclose unpublished manuscripts, reviewer reports, personal information, research data, or other confidential editorial materials to publicly accessible generative AI tools unless appropriate safeguards and authorization are in place.
Generative AI may be used for limited administrative or language-related purposes, such as improving the clarity of editorial correspondence, checking grammar, summarizing non-confidential information, or assisting with routine administrative tasks. Any AI-generated output must be carefully reviewed and verified by the editor before it is used.
Editors must not use generative AI to independently determine whether a manuscript should be accepted, revised, rejected, or retracted. Editorial decisions must be based on the manuscript, peer-review reports, journal policies, ethical standards, and the editor's own professional assessment.
Generative AI must not be used to generate, fabricate, manipulate, or alter reviewer reports, editorial decisions, research findings, citations, or other scholarly information. Editors must also ensure that the use of AI does not introduce bias, inaccurate information, fabricated references, or inappropriate recommendations into the editorial process.
Editors should disclose the use of generative AI when its use is substantial and relevant to editorial activities, particularly when AI-assisted tools materially contribute to the preparation of editorial content or communications.
AI tools cannot serve as editors or decision-makers. Responsibility for manuscript evaluation, peer-review management, ethical assessment, and publication decisions remains with the appointed human editor.
Key Principles for Editors:
- Protect the confidentiality of manuscripts and editorial materials.
- Maintain human responsibility for all editorial decisions.
- Verify all AI-generated information before use.
- Avoid introducing bias or inaccurate information through AI tools.
- Do not use AI to fabricate or manipulate editorial or scholarly content.
- Disclose substantial and relevant use of generative AI when appropriate.
By following these guidelines, editors help ensure that generative AI is used responsibly while preserving the confidentiality, fairness, independence, and integrity of the editorial and peer-review process at CHAIN.
